Re: FW: issue tracker permissions

Guillaume Berche

Thanks Lisa for considering this extra feature to avoid the per-project
invite. I understand an explicit action would still be requested to become
a member of the account owning the CFF projects, for any one willing to
follow, or add projects to workspaces.

The CF community is quite large, so it's possible hundreds of people will
request this. That's be great to have a "request to join owner account"
button, as to avoid wasting time through email requests to the project

In the meantime until the community gets these self-service accesses, I'll
try maintaining the trackermirror up as a hacky workaround. Please let me
know if ever this causes troubles/inconveniences.



On Thu, Sep 29, 2016 at 9:41 PM, Lisa Doan <ldoan(a)> wrote:

Hi Guillaume,

You need to be invited to be a viewer or member on projects before you can
add them to workspaces. In those screenshots, the only projects appearing
are ones that you are a member or viewer of. In order to have the CF public
projects appear there, you must be invited to the projects.

I understand that it would be burdensome to ask all of the project owners
to invite you to the relevant projects. We are currently working on a
feature that will allow any account member to self-join projects so that
this isn't as difficult. This would require you to become a member of the
account that owns the CF public projects, but once you are a member, you
could join any of the shared or public projects. We expect that to release
later this year (it is part of the body of work that is ahead of Viewers
can follow).


On Thu, Sep 29, 2016 at 7:21 AM, Guillaume Berche <bercheg(a)>

Hi Lisa,

I double checked, and I still am unable to add public cloudfoundry
tracker projects to my workspaces to be able to search mutiple trackers.
See screenshots below (I'm a reader member of CLI project following kind
invite by Dies Koper). There must be something I got wrong, I'd welcome
help or documentation pointers, and confirmation by other CF community
members that they are able to create such workspaces without being member
of the CF public projects.

Thanks in advance,


[image: Inline image 1]

[image: Inline image 2]


On Thu, Sep 29, 2016 at 12:45 AM, Lisa Doan <ldoan(a)> wrote:

Hi Guillaume,

Workspaces can only contain projects that the user is a member OR viewer
of. It is already possible now for a user who is only a viewer of the
public cloudfoundry tracker projects to include those projects in their

Does that answer your question?


On Wed, Sep 28, 2016 at 11:45 AM, Guillaume Berche <bercheg(a)>

Thanks Lisa for the additional precisions.

Related to the use of workspaces to search across multiple public
pivotal trackers, I understand a workspace can only contain projects the
logged in user is member of. Is there a possibility that I missed to add
the public cloudfoundry tracker projects (whose non core contributors are
not member of), or would that be a feature enabled along with the upcoming
"viewers can follow" feature ?



On Wed, Sep 28, 2016 at 6:14 PM, Lisa Doan <ldoan(a)> wrote:

Hi Guillaume,

Yes, once Viewers can follow, they'll be able to set notifications
like any project member can. That is, they'll be able to get notifications
on an entire project. Commenting, however, would continue to be restricted
to project members.

Searching across multiple Tracker projects is already possible with
but we understand that this feature is limited by not being able to share
workspaces across users. In 2017, we hope to begin building in better
cross-project or portfolio visibility.


On Wed, Sep 28, 2016 at 12:00 AM, Guillaume Berche <bercheg(a)>

Thanks Lisa, the "Viewers can follow" feature will be very useful to
the CF community. I plan to redact the GH issue mirrors as to reduce the
confusion caused by implicit cross links between issues that Marco reminded
(see related [a]). When the "Viewers can follow" feature is available,
there will be no more value in discovering GH issues mirrors.

Are there future plans in the tracker to enable viewers to get
notifications for all stories in the backlog ? If not, the promising stack
integration [4], which requires PT project owners to configure the Slack
webhook URL, could help. With collaboration from owners of the Foundation
trackers, this could result into a slack channel per PT project, where
community members can watch related activity, much like what the buildpacks
team have already set up into [b].

The remaining added value for the mirrored GH issues will then be:
- community members "commenting" backlogs in context.
- searching across multiple PT projects

Is the tracker team also planning to address the latter two use-cases

Thanks again,

"On that page, find the *Activity Web Hook* section. Add
fbCcJl31fCw3DLDq4 as your Web Hook URL. Ensure that the API Version
is set to v5 and then click *Save Web Hook Settings*."


On Mon, Sep 26, 2016 at 6:26 PM, Lisa Doan <ldoan(a)> wrote:

Hi all -- a couple people reached out asking for a date for Viewers
can follow. We are currently targeting November of this year.


On Mon, Sep 26, 2016 at 10:03 AM, Lisa Doan <ldoan(a)>

Hi all,

Just to re-iterate, we do have this feature prioritized on the
Tracker team. I'm sorry we haven't been able to deliver this yet, but there
are a number of other higher priority items that we must attend to before
we can begin this work. We will keep you posted as we get closer to
implementing this.


On Sun, Sep 25, 2016 at 12:54 AM, Voelz, Marco <marco.voelz(a)
Dear Guillaume,

Thanks for your efforts in this direction. As I already stated
before, it is really a pain that you are not able to follow stories or
comment when not being a member in a Pivotaltracker project. However,
github issues aren’t more than a crutch, probably not even a good one.

For example, GH issues cannot be ordered. They are in the order of
creation, priorization is not visible. Therefore, if you look e.g. at the
BOSH mirror [1], there are a bunch of “unstarted” and “unscheduled” issues,
the first “started” one comes on page 2. For bugs, it gets more confusing.
Most people have the github bot activated, which creates a PT story for
each GH issue created. This is already confusing, because you have two
places where potentially updates to this bug could be located in, and
nobody knows where to look. Add in the mirroring, and now you have three
places, see an example for the buildpacks [2]. All of this is not your
fault, it is a restriction on how GH deals with issues and the fact that
we’re distributing information over more than one place.

While I appreciate your efforts and time spent on this: I strongly
feel that is an issue that can only be solved by one of two options:
• The Pivotaltracker team implementing the necessary functionality
• Migrating to a different tracker

I’m trying all I can to push for the first option by talking to
Dan and Lisa, but other features seem to be more important to the PT team.
In November, it has been a year since I asked for this, so my confidence
isn’t very high that it is going to happen at all. For me that just means
option two is getting more and more realistic every day.

Warm regards


-----Original Message-----
From: Guillaume Berche <bercheg(a)>
Date: Saturday, 24 September 2016 at 12:29
To: "Discussions about Cloud Foundry projects and the system
overall." <cf-dev(a)>
Cc: Chip Childers <cchilders(a)>, "cholick(a)"
<cholick(a)>, Dan Podsedly <dpodsedly(a)>, Lisa
Doan <ldoan(a)>, "Voelz, Marco" <marco.voelz(a)>
Subject: Re: [cf-dev] Re: FW: issue tracker permissions


The mirroring of foundation projects is around 60% complete.
See [5] for more detailed coverage. This should enable community members to
watch the most active foundation backlogs. I received no notifications of
negative side effects of this mirroring so
far. I'll proceed with mirroring the remaining projects in
the next days/weeks.

There are interesting next steps that could be tackled, such
as enabling commenting on the backlogs, or searching across all foundation
backlog history, see [3]. Let me know if you have interests in discussing
these next steps and current challenges faced by
the mirroring process. The upcoming Frankfurt cfsummit
unconference on monday might be a good place for this, I'd propose a
subject if I receive some interest.




On Mon, Sep 5, 2016 at 10:21 PM, Guillaume Berche
<bercheg(a)> wrote:


We have prototyped at Orange an automatic mirroring of Pivotal
Tracker (PT) stories into github issues. See pivotaltrackermirror at [1],
and the experimental mirror of the buildpack tracker at [2]. I'd like to
thanks the buildpacks team for accepting to join
this experiment and providing us with feedback in the past
few weeks.

We hope this could bring the following benefits to the CF

1. allow use of the
watching notifications <
les/about-notifications/#types-of-notifications> github feature
to track progress on public pivotal trackers projects: all stories or
selected stories of interest.
2. allow use of
github search features <
les/searching-github> to search Pivotal Tracker content (e.g.
accross multiple mirrored PT projects, or along with other github
repositories hosting the associated code)
3. allow use of
github @mentions <
d-teams> to contact github accounts associated with PT public
projects contributors, in the context with a specific mirrored story
4. mirrored content becomes discoverable: search engines
index it, making it easier to find mirrored PT content such as a stack trace

This is still experimental work. We would like to hear
community feedback about this initiative (how is it useful?), as well as
core contributor teams (are there unexpected side-effects that need to be
handled beyond what we fixed so far [3]?) Do you have
suggestions for enhancements: can you comment/vote/improve in

Our plan is to progressively extend this experiment to more
trackers listed in [5] (in a rate of a few projects per week). Please
report issues on [3] if you observe negative side effects, or reply to this
email if you have concerns about this mirroring.

There still a fair amount of work ahead to convert this
experiment into a stable tool, and opportunities to provide some new cool
features to the community. Contributions are welcome :-)



ps: I also recently noticed a PT slack integration [4] that
would also cover use-case #1 (get notifications for all stories in a
tracker). I'm not yet sure what it takes to add it to a given channel.

[1] <>
issues <


On Sun, May 29, 2016 at 8:05 PM, John Wong
<gokoproject(a)> wrote:

Just an idea... Is there a feature in Tracker to always cc
someone/some email address? For non security and non confidential stories
we can Cc this email address automatically which will post to a google
group and a thread will be built as comment is added.
This at least allow a read-only mirror.

Just a thought...

On Sunday, May 29, 2016, Voelz, Marco <marco.voelz(a)>

Dear Dan, dear Lisa, dear Chip, dear community,

sorry for digging out this old issue again and again. If you
are just tuning in, here is the situation
I like Pivotal Tracker as a product
I have to use Tracker for my daily work, as it is currently
mandatory for all CFF projects and all of them use it
The restrictions in pivotal tracker make it hard to impossible
to do the daily stuff you want to do within a large open-source community.

After initially bringing this up in November last year, here
are a few of the problems I addressed with Dan in a hangout session in
To follow stories in a project you need to be a member of that
project. Therefore, you cannot track progress on stories in other projects.
To comment on stories, the same restrictions as above apply

It has been 3 months since Dan and I talked, I’ve checked back
every 4 weeks with him and what I’ve heard so far is ideas. I haven’t seen
a prototype, any specifics on the current state,
any planning details. It’s not like I’m demanding this
feature should be done by now – I just want to know what is going on.

I have to say I am very unhappy in how this topic is treated.
From my point of view, it seems like there is a huge lack of transparency
and feedback. Please, let me know what’s going on.
I don’t want to switch to a different tracker, such as e.g.
trello, but if the requirements of a large open-source community aren’t
heard, then I don’t know what else to do about this.

Warm regards

PS: What about a public tracker backlog in tracker, so people
can follow their favorite feature stories and see where they are in the
planning and when they’re done?

On 16/01/16 13:09, "Voelz, Marco" <marco.voelz(a)> wrote:

Dear all,

it has now been more than a month since I sent my feedback
concerning this feature to the tracker team – I haven't received any
reaction to it.

Is there an option you could weigh in for this from the
Foundation perspective? That would be great!

Sorry for being so stubborn about this, but in my opinion this
is a crucial feature for a bug tracker/backlog which is used in an
open-source product. I know that all the people
working directly at pivotal don't feel the pain, because they
can either talk directly to everyone in person or have the necessary rights
to comment/follow in the other projects, but for everyone else this is
really, really a problem.

Warm regards


On 09/12/15 21:20, "Voelz, Marco" <marco.voelz(a)> wrote:

Thanks for pointing me to this link. However, we seem to have
the same problem here: This seems like a fire-and-forget solution. Where
does this item go? How can I send it to
other people and have them +1 it, like it, follow it,
favorite it or whatever is necessary to indicate that there is more than 1
person wanting this feature?

Thanks and warm regards


On 09/12/15 20:01, "Amit Gupta" <agupta(a)> wrote:

If you're logged in to Tracker, there's a "Help & Updates"
link at the top, and one of the options is Provide Feedback.

On Wed, Dec 9, 2015 at 10:59 AM, Voelz, Marco <
marco.voelz(a)> wrote:

I'd happily submit a feature request to build up some visible
demand for this – could you point me to the right channel here?

Thanks and warm regards


On 08/12/15 23:01, "Dieu Cao" <dcao(a)> wrote:

Unfortunately in order to follow a story in tracker, the
minimum required level is "member" which allows you to
create/comment/delete stories in tracker.

I would suggest submitting a request to the pivotal tracker
team to help build up evidence that this is a feature that people want.


On Tue, Dec 8, 2015 at 12:49 PM, Matt Cholick <
cholick(a)> wrote:

Sorry to resurrect an older thread, but I wanted to chime in
that this is a frustration I have too. There are several stories in the
various CF teams public backlogs that I'd
like to keep track of.

Is it possible for community members to get enough permissions
on our tracker accounts to add ourselves to the follow list?


On Mon, Nov 23, 2015 at 3:10 AM, Koper, Dies <
diesk(a)> wrote:

Hi Marco, Jan,

I sent an email to Tracker support about that last week
because we were hoping to close CLI feature requests on GH and let people
follow the stories on Tracker. Support confirmed that people need to have
R/W access to a project to do that.
I have just replied to ask if they'd consider an enhancement.
Not sure what the proper channel would be to get such a story prioritized.
Will let you know if I get a reply.

Dies Koper
Cloud Foundry CLI PM

-----Original Message-----
From: Voelz, Marco [mailto:marco.voelz(a)]
Sent: Monday, November 23, 2015 8:00 PM
To: Discussions about Cloud Foundry projects and the system
Subject: [cf-dev] Re: FW: issue tracker permissions

Thanks Jan for bringing that up, I've had similar problems
with that as well. Any ideas on how to solve this? Is this a feature that
the tracker team actively works on?
Hitting cmd+r every few days on the same stories doesn't seem
like the best way to stay informed about your favorite features.

Warm regards

On 19/11/15 09:23, "Sievers, Jan" <jan.sievers(a)> wrote:

>>I was trying to watch a story I am interested in
>>I do have an account but it seems I don't have permissions
to watch nor to comment.
>>Is there something I missed?

Sent from Jeff Dean's printf() mobile console

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